What is Contraqer?
Contraqer is a web-based procurement management system that automates the entire procurement process from RFQ generation to packing list, support contract, and returns management.
The system helps CIO/CTOs, CFOs, and Procurement Pros save time and money by:
- Streamlining the procurement process and automating it to the greatest extent possible.
- Making sure that what is ordered is the same as what is billed and what is received.
- Minimizing maintenance contract expenditures.
- Avoiding unnecessary purchases.
Pat is the CTO of a growing company. As CTO, she manages multiple teams while overseeing the technical infrastructure of the office and data center. These duties keep Pat extremely busy. There is another significant part of her job—procurement. It’s tedious but important.
Each week, Pat and her team manage multiple procurement duties, among them:
- Approving purchase requests (Email)
- Evaluating vendor quotes (RFQ or RFP)
- Matching invoices against purchase orders (PO)
- Comparing packing lists (PL) to purchase orders
- Reviewing maintenance renewals (Email)
How does a CTO manage all this without leaving a trail of paper behind or burdening others on the team? The answer is Contraqer, an online system that allows busy CTOs like Pat to manage procurement quickly & easily and all from one place.
After a couple of hours of setup, Contraqer streamlined Pat’s procurement process, reducing the paper trail and time required. Here’s a snippet of how it changed Pat’s work life.
Contraqer alerts Pat that all 5 quotes have been submitted for the RFQ she sent out the previous week. With Contraqer she can quickly and easily see which quotes match the RFQ and which ones have incorrect lines and/or quantities – not a trivial task with a 200 line RFQ. With the click of a button, she requests that the 2 vendors with incorrect quotes send updated versions.
Pat gets an invoice for a new storage array she purchased last month. Before approving the invoice for payment, she checks Contraqer. Sure enough, the invoice does not match the purchase order – and not for the better. One click later the email requesting an updated invoice is on its way.
Pat gets an invoice for platinum support for 5 servers. She uses Contraqer’s “What do we own?” tool and learns that the servers were purchased four years ago. It turns out that two of the servers have been decommissioned – no need to pay for support for those. The other three are in the test lab—those don’t need platinum service. With one click, Pat sends an email asking for an updated invoice.
Pat gets an email from Contraqer notifying her that an application server support contract is going to auto-renew in 3 weeks. Her team has moved to a different package so she uses Contraqer to alert her sales rep that she does not want to renew support.
Pat can see from her Contraqer dashboard that a purchase order is still open after 4 months. With one click, she sends her standard “Where’s my stuff?” email to the vendor.
Contraqer emails Pat a request to approve the purchase of additional licenses of a software program. The Contraqer email includes the number of copies of the program that the company already owns. From there, she can decide whether or not they need to purchase more and she can approve or deny the request by email.
Thanks to Contraqer, Pat and her team spend much less time (and money) on procurement, have better insight into their buying, and spend more time helping clients and growing their business.
Interested in a demo of Contraqer? Contact us.